BillCraft vs Vyapar
If you’re shopping for billing software in India, these two come up a lot. One is a free web tool. The other is a paid mobile/desktop app. We break down where each one wins — with no marketing fluff.
BillCraft
Free web-based invoice + GST bill generator. Works in any browser, also has an Android app. 13+ bill formats, instant PDF download, no signup wall.
Vyapar
Indian billing + accounting + inventory app. Free Android app with limits; paid premium for unlocked features and full desktop (Windows) software.
The 60-second verdict
If you only read one thing on this page, read this table. Everything else is detail.
| What you care about | BillCraft | Vyapar |
|---|---|---|
| PriceFor a typical small business | Free forever | ~₹3,420/year (desktop) Mobile-only premium also paid |
| PlatformWhere it runs | Web (any browser) + Android | Android + Windows desktop only |
| Sign-up required | ✓No — just open and use | ×Yes — account needed |
| GST invoicesCGST/SGST/IGST auto-calc | ✓Yes | ✓Yes |
| Bill templatesDifferent formats for different uses | 13+ designs GST, retail, rent, e-commerce, etc. | Multiple themes (paid plans) |
| Inventory management | ×No | ✓Yes — comprehensive |
| Accounting / ledger / P&L | ×No (focused on bills) | ✓Yes |
| Works offline | !Web cache + Android app | ✓Yes (native app) |
| PDF export | ✓Instant, one tap | ✓Yes |
| Learning curve | Zero — one form, one screen | Moderate — many menus |
| Best for | Freelancers, side-hustles, occasional billers | Shops with stock + daily ledger needs |
Who should pick what?
Honest answer: there’s no “best.” There’s only what fits your workflow.
Pick BillCraft if…
You bill people occasionally and don’t need accounting baggage.
- You’re a freelancer, consultant, tutor, or service provider
- You bill 1–50 clients a month, not 500
- You don’t track stock or inventory at all
- You want zero learning curve — open browser, fill form, download PDF
- You don’t want to pay ₹3,000+ a year for invoicing alone
- You’re fine with no built-in customer ledger
Pick Vyapar if…
You run a shop with daily inventory + udhar tracking.
- You’re a retail/wholesale shop with physical stock to track
- You issue 100+ bills per month with repeat customers
- You need expense tracking, profit reports, and cash-flow statements
- You give udhari (credit) and need a customer ledger
- You’re comfortable with desktop software (Windows)
- The yearly fee is worth it for accounting + inventory in one place
Pricing deep-dive
Real numbers from each company’s public pricing page. Verify on their site before paying — prices change.
- Unlimited bills, every format
- GST auto-calc on every line
- PDF download — one tap
- 13+ bill templates included
- Web + Android, both free
- Optional sign-in to sync (also free)
- Free Android tier exists, but with feature limits
- Paid mobile premium — smaller yearly fee
- Desktop Silver: invoicing + inventory + reports
- Higher tiers for multi-firm, multi-user
- 15-day free trial on premium
- One-time license & multi-year discounts available
What each tool actually does well
Quick look at where Vyapar pulls ahead, and where BillCraft is plenty.
1. Invoice creation
Both nail this. Both tools generate clean GST invoices with CGST/SGST/IGST auto-split, party details, item lines, taxes, and a PDF output.
BillCraft wins on speed of first invoice — no signup, no app install, just open pybillcraft.shop/generator. Vyapar wins on recurring invoicing for repeat customers, since it remembers your party master.
2. GST compliance
Both support HSN codes, GSTIN validation, reverse charge, and tax-inclusive/exclusive lines. Vyapar additionally exports GSTR-1 / GSTR-3B JSON files for direct upload to the GST portal — that’s a real workflow saver if you file returns yourself.
BillCraft is for creating the bill. Filing happens elsewhere (CA, ClearTax, GST portal direct).
3. Inventory & stock
Vyapar wins outright. If you’re running a retail or wholesale shop, Vyapar tracks each item’s opening stock, sales, purchases, low-stock alerts, expiry dates, and barcode scans.
BillCraft does not do inventory. It’s a bill generator, not a stock manager. If you sell physical goods at scale, this is a real gap — pick Vyapar.
4. Accounting & reports
Vyapar gives you daybook, P&L, balance sheet, party-wise outstanding, and cash-flow statements. It’s a small-business accounting suite, not just a billing app.
BillCraft has no ledger, no books. If you want reports, you need a separate tool (Tally, Zoho Books, even Excel).
5. Where you can use it
BillCraft works in any browser — phone, laptop, tablet, even at a kirana counter on a cheap Chromebook. Plus an Android app.
Vyapar runs on Android and Windows desktop only. No iOS app, no web version, no Mac. If you’re an iPhone user, Vyapar isn’t for you out of the box.
6. Customer support
Vyapar has a real support team — phone, email, in-app chat. Useful when you’re troubleshooting GSTR exports or migration.
BillCraft is self-serve. Documentation, FAQ, and email contact only. Honest tradeoff for being free.
The honest pros & cons
Including the cons of our own tool. Because pretending we’re perfect is how trust gets broken.
BillCraft — Pros
- Free forever — no card, no trial, no upsell
- Zero learning curve — one form, one PDF
- Works in any browser — no install
- 13+ bill formats covering GST, retail, rent, electricity, e-com, medical, travel
- India-tuned defaults — rupee symbol, GST slabs, Indian number format
BillCraft — Cons
- No inventory — bills, not stock
- No customer ledger — no udhari tracking, no outstandings
- No accounting reports — pair with separate tool for books
Vyapar — Pros
- Inventory + billing + accounting in one app
- GST returns export — GSTR-1/3B JSON ready
- Customer ledger + udhari — daybook style
- Phone + email support for troubleshooting
- Works fully offline on desktop
Vyapar — Cons
- Premium is paid — ~₹3,420/year for desktop
- No iOS app, no Mac, no web — Android + Windows only
- Steeper learning curve — many menus, settings, masters to set up
Switching from Vyapar to BillCraft?
If you tried Vyapar and just need clean bills without the accounting overhead, here’s the path.
Export your party master from Vyapar
In Vyapar, go to Reports → Sale → Party Statement or use the “Export Backup” option. You’ll get an Excel/CSV with customer names, GSTINs, and addresses. Keep it open in a tab while billing — or use it for reference inside BillCraft’s party fields.
Open BillCraft & pick your bill format
Head to pybillcraft.shop/generator. Pick the layout closest to what you used in Vyapar — GST tax invoice for B2B, retail thermal for shop counter, etc. There are 13+ to choose from.
Generate & download — you’re done
Fill in seller and buyer details, add items, hit Download PDF. The bill is yours — print, email, WhatsApp. No login required. No yearly fee. If you sign in (free), saved bills sync across devices.
Common questions
Try BillCraft free — no signup, no card
If you’ve been paying for invoicing alone, you’re probably overpaying. Generate your next bill in 30 seconds — on us.